2026 KU Kansas Cultural Resources Summit

We offer travel reimbursement for registered attendees. Please review the following steps and guidelines:

Step 1. Complete, sign and submit the Form W-9 must be completed, signed and submitted to the University of Kansas for reimbursement. A completed reimbursement form must also be submitted to the University of Kansas for reimbursement. Forms can be submitted to repatriation@ku.edu.

Step 2. Complete, sign and submit the KU OARC Travel Reimbursement Form. Review the OARC Travel Reimbursement Checklist to ensure all necessary information is included.

• Itemized Receipts: Required for all items, except meals covered by meal per diems. Summarized credit card receipts, credit card statements, and canceled checks cannot be used to claim reimbursements.
• Mode of Transportation: Use the most direct route and economical mode of transportation, including airfare, car rental, taxi, shuttles, or other public transportation.
• Air Travel: Limited to economy class, with extended leg room seats allowed for flight segments of four hours or more. Documentation required for non-economy class travel.
• Baggage: Reasonable charges for 1 or 2 checked bags reimbursed. Excess baggage reimbursed.
• Mileage: Reimbursed at the State of Kansas standard rate or IRS standard rate, based on the shortest available route.
• Vehicle Rentals: Must use Enterprise Rent-A-Car or National Car Rental. Documentation required for rental vehicle use.
• Local Transportation: Taxi, shuttles, buses reimbursed except for travel to and from restaurants.
• Tolls and Parking: Reimbursed at actual cost.
• Insurance: University provides travel insurance. Liability insurance for rental vehicles not reimbursed.
• Lodging: Reimbursed at actual cost, based on federal rates. Room upgrades not allowed. Pre-approval required for alternative lodging locations.
• Meal and Incidental Expenses: Based on federal per diem rates. Meal and hotel tips included in daily per diem rates.

We are pleased to offer honorariums to individuals offering cultural expertise or support; for example, community elders or historic preservation collaborators. Details are as follows:

• Eligibility: Individuals identified as offering cultural expertise or support; such as, community elders or historic preservation collaborators will be provided with an honorarium. Please contact our office to at repatriation@ku.edu to arrange payment.
• Payment Process:
  1. A completed, signed and submitted IRS Form W-9 is required for payment.
  2. An Honorarium Receipt Form must be signed at the time of payment.
  3. Payment can be received via cash or check.